LEAGUE OF WOMEN VOTERS OF THE WILLIAMSBURG AREA
Section 1. Name. The name of this organization shall be League of Women Voters of the Williamsburg Area (LWV-WA). For the purpose of these bylaws, the Williamsburg Area consists of Williamsburg and the Counties of James City and York.
LWV-WA is a local League affiliated with the League of Women Voters United States (LWVUS) and the League of Women Voters-Virginia (LWV-VA), as provided in the Bylaws of those organizations. LWV-WA, like its parent organizations, enjoys a tax-exempt status under the provisions of the Internal Revenue Code. LWV-WA shall operate on a fiscal year beginning July 1 and ending June 30.
Purposes and Policies
Section 1. Purposes. The purposes of LWV-WA are to promote political responsibility through informed and active participation in government and to act on selected governmental issues.
Section 2. Policies. The policies of LWV-WA are:
· Nonpartisan Policy. LWV-WA shall not support or oppose any political party or any candidate.
· Diversity, Equity & Inclusion Policy. LWV-WA is fully committed to ensure compliance—in principle and in practice—with LWVUS’ Diversity, Equity and Inclusion Policy.
Membership and Dues
Section 1. Eligibility. Any person who subscribes to the purposes and policies of the League of Women Voters shall be eligible for membership.
Section 2. Types of Membership. The membership of the LWV-WA shall be composed of voting members and associate members.
Voting members. Persons at least 16 years of age who join LWV-WA shall be voting members of the local league, LWV-VA and LWVUS: (1) those who live within the geographic area of a local League may join that League or any other local League; (2) those who live outside the geographic area of any local League may join any local League, or may elect to be a LWV-VA member at large; (3) those who are enrolled in a full time course of study at a high school. technical school, community college, four year college, or graduate school may join LWV-WA as student members; and (4) individuals who have been members of LWVUS for 50 years or more shall be life members excused from the payment of dues.
Associate members. All others who join the League shall be associate members.
Section 3. Dues. The Board of Directors (Board), as described in Article VI below, shall set the annual dues for each category of membership described above in this Article.
Section 1. Election, Qualifications and Term. The Officers of LWV-WA shall be a President, a Vice-President, a Secretary, and a Treasurer. They shall be voting members of LWV-WA and shall be elected for terms of two years by the general membership at the Annual Meeting and take office on July 1.
Section 2. The President. The President shall (1) have such powers of supervision and management as customarily pertain to the office; (2) shall preside at all meetings of the organization and the Board; (3) shall be an ex officio member of all committees except the nominating committee; (4) may sign or endorse checks, drafts and notes in the absence of the Treasurer; and (5) shall ensure the performance of such other duties as the Board may direct. In the event of the absence, disability, resignation or death of the President, the Vice-President shall assume the office. If the Vice-President is unable to serve as President, the Board shall fill the vacancy from among the elected directors.
Section 3. The Vice-President. The Vice-President shall (1) in the absence or incapacity of the President, perform the duties of that office as described above; and (2) perform such other duties as the President and Board may direct.
Section 4. The Secretary. The Secretary shall keep minutes of all meetings of LWV-WA and the Board. and shall perform such other functions as may be incident to the office.
Section 5. The Treasurer. The Treasurer shall collect and receive all moneys due. The Treasurer shall be the custodian of these moneys, shall deposit them in a bank designated by the Board, and shall disburse the same only upon order of the Board. Order of the Board is defined as a directive from the Board to the Treasurer by a recorded Board decision. Receipts are required for all expenditures made on behalf of LWV-WA. Any expenditures exceeding one hundred dollars ($100.00) require prior Board approval. The Treasurer shall present statements to the Board at their regular meetings and an annual report to the Annual Meeting. The Chair of the Budget Committee shall review the Treasurer’s books annually. The Treasurer shall sign, with the President, all contracts or other instruments when so authorized by the Board.
Board of Directors
Section 1. Selection, Qualifications and Term. The Board shall consist of the officers of the LWV-WA as described in Article V above, a maximum of eight elected Directors, and not more than six appointed Directors. At least three of the elected Directors shall be elected by the general membership at each Annual Meeting and shall serve for a term of two years, or until their successors have been elected and qualified. The elected members may appoint such additional Directors, including a parliamentarian, but not exceeding six, as they deem necessary to carry on the work of LWV-WA. The terms of office of the appointed directors shall be one year and shall expire at the conclusion of the fiscal year on June 30.
a) Qualifications. No person shall be elected or appointed or shall continue to serve as an officer or Director of the organization unless he or she is a voting member of LWV-WA.
LWV-Williamsburg Area BY-LAWS Page 3
b) Vacancies. Any vacancy occurring in the Board by reason of resignation, death, or disqualification of an officer or elected member, may be filled, until the expiration of the term of office, by a majority vote of the remaining members of the Board. Three consecutive absences from a Board meeting of any member without a valid reason shall constitute a constructive resignation.
Section 2. Powers and Duties. The Board shall have full charge of the property and business of the organization, with full power and authority to manage and conduct same, subject to the instructions of the general membership. It shall plan and direct the work necessary to carry out the Program as adopted by the national Convention, the state Convention, and the Annual Meeting. The Board shall create and designate such committees as it may deem necessary, including committees chaired by a person who is not a member of the Board, and standing committees required by these Bylaws.
Section 3. Executive Committee. An Executive Committee composed of the President, the Vice President, the Secretary, and the Treasurer shall exercise such power and authority as may be delegated to it by the Board and shall report to the Board on all actions taken by it between regular meetings of the Board.
Section 4. Meetings. There shall be at least nine regular meetings of the Board annually. The President may call special meetings of the Board and shall call a special meeting upon the written request of five members of the Board.
Section 5. Quorum. A majority of the members of the Board of the LWV-WA shall constitute a quorum.
Section 6. Electronic Meetings. The Board, the Executive Committee, standing committees and special committees may meet by teleconference or videoconference or through other electronic communication media so long as all the members may simultaneously hear each other and participate during the exchange.
Section 1. Events. There shall be at least eight membership events or functions per year. Time and place shall be determined by the Board.
Section 2. Special Meeting. The Board may call a special general membership meeting of LWV-WA, and shall call such a meeting upon the written request of 15% of the voting members.
Section 3. Annual Meeting. LWV-WA shall hold an Annual Meeting of the general membership during the fourth quarter of the fiscal year at a time and place to be determined by the Board. During the meeting, communications and voting may be virtual or by email. At this meeting, the membership shall adopt a local program for the ensuing year; elect officers and directors and members of the nominating committee; adopt a budget; and transact such other business as may properly come before it.
Section 4. Quorum. Ten percent of the voting members shall constitute a quorum at all business meetings of LWV-WA.
Nominations and Elections
Section 1. Nominating Committee. The Nominating Committee shall consist of five members. The Chair and two members, who shall not be members of the Board, shall be elected at the Annual Meeting. Nominations for these three members shall be made by the current Nominating Committee. Immediately following the Annual Meeting, the Board shall appoint two of its members to the Committee. Suggestions for nominations for Officers and Directors may be sent to this Committee by any voting member. The Board shall fill any vacancy on the Nominating Committee between annual meetings.
Section 2. Report of the Nominating Committee. The Nominating Committee shall send its report containing its nominations for Officers and Directors and the chair and two members of the next Nominating Committee, to all members one month before the date of the Annual Meeting. It shall also submit this report at the Annual Meeting. Following the presentation of this report, any voting member may make a nomination from the floor, provided he/she has secured the consent of the nominee.
Section 3. Elections. Election shall be by ballot except that if there is only one nominee for an office it shall be by voice vote. A majority vote of a quorum of voting members present shall constitute an election. Absentee or proxy voting shall not be permitted except during extraordinary emergency circumstances.
Section 1. Principles. The Principles adopted by the LWVUS National Convention and supported by the League as a whole constitute the authorization for the adoption of the Program. Action shall be in conformity with, and not contrary, to positions adopted by LWVUS and LWV-VA.
Section 2. Program. The Program of the LWV-WA shall consist of action to implement the Principles and those governmental issues chosen by the Annual Meeting for concerted study and action as follows:
a) Voting members may make recommendations to the Board at least two months before the annual meeting.
b) The Board shall consider these recommendations and those of Board members, and formulate a proposed program which it shall send to the members at least one month before the Annual Meeting.
c) The membership shall adopt a program by a majority vote at the Annual Meeting. Program recommendations submitted to the Board at least two months before the Annual Meeting but not proposed by the Board may be considered by the Annual Meeting provided that the membership shall order consideration by a majority vote. To be included in the Program, the membership must adopt the item by a separate majority vote.
Section 3. Changes in Program. The Board may make changes to the Program in the case of altered conditions, provided that they have sent information concerning the proposed change to all members at least two weeks before the Board meeting at which the change is to be discussed, and that the Board takes final action to be distributed to the membership.
Section 4. Program Action. LWV members may act in the name of the LWV only when authorized to do so by the appropriate Board. They may act only in conformity with, and not contrary to, a position taken by LWV-WA, LWV-VA and LWVUS.
Section 1. Fiscal Year. The fiscal year of LWV-WA shall commence on the first day of July.
Section 2. Dues. Annual dues shall be payable on the first day of the anniversary month of the member joining LWV-WA. The amount of the annual dues shall be included in the budget recommended for adoption by the Board to the membership at the Annual Meeting. A two-thirds vote of the members present and voting at the Annual Meeting shall be required for adoption of any proposed dues change. Any member who fails to pay his or her dues within four months after they become payable shall be dropped from the membership rolls.
Section 3. Budget Committee. The Board shall appoint a Budget Committee at least two months prior to the Annual Meeting to prepare a budget for the ensuing year. The Secretary shall send the proposed budget to all members one month before the Annual Meeting. The Treasurer shall not be eligible to serve as Chairman of the Budget Committee.
Section 4. Budget. The Board shall submit a budget for the ensuing year to the Annual Meeting for adoption.
Section 5. Disposition of Funds on Dissolution. In the event of a dissolution of the LWV-WA, for any reason, all moneys and securities which may at the time be owned by or under the absolute control of the LWV-WA shall be paid to the LWV-VA after the state and national per member payments and other obligations have been met. All other property of whatsoever nature, whether real , personal, or mixed which may be at the time owned or under the control of the LWV-WA shall be disposed of to such person, organization, or corporation, for such public, charitable, or educational uses and purposes as the Board in its absolute discretion may designate.
National Convention, State Convention and Council
Section 1. National Convention. The Board at a meeting before the date on which the names of the delegates must be sent to the national office shall select delegates to that convention in the number allotted the LWV-WA under the provision of the Bylaws of LWVUS.
Section 2. State Convention. The Board at a meeting before the date on which the names of the delegates must be sent to the state office shall select delegates to that convention in the number allotted the LWV-WA under the provision of the Bylaws of the LWV-VA.
Section 3. State Council. The Board at a meeting before the date on which the names of the delegates must be sent to the state office shall select delegates to that Council in the number allotted the LWV-WA under the provisions of the Bylaws of the LWV-VA.
Section 1. Parliamentary Authority. The Rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern the organization in all cases in which they are applicable and in which they are not inconsistent with these Bylaws.
Section 1. Amendments. These Bylaws may be amended by a two-thirds vote of the voting members present and voting at the Annual Meeting, provided the amendments were submitted to the membership in writing at least one month in advance of the meeting.
Section 2. Bylaws Review Committee. At least every two years the Board shall appoint a Bylaws Review Committee which shall consist of both Board and non-Board members.
Amended: 1974, 1981, 1983, 1986, 1987, 1988, 1997, 1999, 2003, 2007, 2015, 2019, 2020.